Legal notice & data protection
The materials on this website are provided for general information purposes only. Every effort has been made to ensure the accuracy of the information on this website at the time of its inclusion but Camp Mohawk does not guarantee the accuracy of such information. Camp Mohawk is not liable for any action you may take as a result of relying on such information or advice on the website or for any loss or damage suffered by you as a result of taking any action.
Camp Mohawk reserves the right to make changes and corrections at any time to this website without notice.
Trademarks and copyright
This website contains material which is protected by copyright and/or other intellectual property rights. All copyright and intellectual property rights including the names, images and logos are owned by Camp Mohawk unless otherwise stated. All rights are reserved.
You are responsible for complying with all applicable copyright laws. We permit you to make copies of information on this website as necessary incidental acts during your viewing and you may take a print for your personal use of so much of the site as is reasonable for private purposes. All other uses are prohibited. Nothing in these terms shall be construed as conferring any right to use any trademark logo patent right or copyright of Camp Mohawk.
Camp Mohawk Privacy Statement (view word doc here)
- Introduction
We appreciate the trust you place in us when sharing your personal data. The security of that data is very important to us. In this document, we will explain how we collect, use and protect your personal data.
We will also explain what rights you have with regards to your personal data and how you can exercise those rights.
- Who we are
Camp Mohawk – The Woodland Centre Trust
Our registered office address is:
Camp Mohawk – The Woodland Centre Trust
Highfield Lane
Crazies Hill
Wargrave
Berkshire
RG10 8PU
Charity registration number 278681
ICO registration number Z8687992
If you have questions about how we process personal data, or would like to exercise your data subject rights, please email us at dataprotectionofficer@campmohawk.org.uk
- Organisations and websites within scope
The following organisations and websites are within scope for this privacy policy:
| Camp Mohawk – The Woodland Centre Trust | www.campmohawk.org.uk |
This website is hosted by a US based company; see section 6 below for more information on non-EU data processing.
- Collection of personal data
We collect personal data from you for one or more of the following purposes:
- 1. To provide you with information that you have requested
- 2. To provide you and/or your family with a service that you have requested
- 3. To manage any communication between you and us.
- 4. To enable statistical analysis of our services
- 5. In order to share information with local authorities as may be legally shared in line with this policy statement, or where we have received your consent.
Technical information
In addition, and in order to ensure that each visitor to our website can use and navigate the site effectively, we collect the following:
- Technical information, including the Internet Protocol (IP) address used to connect your device to the Internet;
- Your login information, browser type and version, time zone setting, browser plug-in types and versions;
- Operating system and platform;
- Information about your visit, including the Uniform Resource Locators (URL) clickstream to, through, and from our site.
This data is anonymised in the majority of cases. Our cookies policy, which can be viewed from the home page of each of our web sites, describes in detail how we use cookies.
- Lawful basis for the processing of personal data
The table below describes the various forms of personal data we collect. We have processes in place to make sure that only those people in our organisation who need to access to your data are able do so. A number of data elements are collected for multiple purposes, as the table below shows. More detail on the data we collect and how we process it can be found on our Article 30 declaration.
When we process on the lawful basis of legitimate interest, we apply the following test to determine whether it is appropriate:
The purpose test – is there a legitimate interest behind the processing?
Necessity test – is the processing necessary for that purpose?
Balancing test – is the legitimate interest overridden, or not, by the individual’s interests, rights or freedoms?
| Purpose of Collection | Data Category | Data Collected | Purpose for Collection | Legal Basis for Processing |
| To provide an appropriate service and ensure the safeguarding needs of our service users can be met | Personal Data | Name of parent / primary carer | To ensure that contact with the parent or legal guardian of the service user can be made when necessary to exercise our Duty of Care | Article 6 (1)(a) Consent, Article 6 (1)(d) Vital interest of the data subject or another natural person |
| Personal Data | Contact Details of parent / primary carer | Article 6 (1)(a) Consent, Article 6 (1)(d) Vital interest of the data subject or another natural person | ||
| Personal Data | Children’s date of birth | To ensure services are provided that are age appropriate and that age related policy is applied | Article 6 (1)(a) Consent, Article 6 (1)(d) Vital interest of the data subject or another natural person | |
| Special Category Data | Childrens health data | To ensure appropriate support is provided | Article 6 (1)(a) Consent, Article 6 (1)(d) Vital interest of the data subject or another natural person, Article 9(2)(c ) Vital interests of the data subject where the data subject is physically or legally incapable of giving consent | |
| Special Category Data | Childrens disability status | To ensure appropriate support is provided | Article 6 (1)(a) Consent, Article 6 (1)(d) Vital interest of the data subject or another natural person, Article 9(2)(c ) Vital interests of the data subject where the data subject is physically or legally incapable of giving consent | |
| Special Category Data | Adult service user health data | To ensure appropriate support is provided | Article 6 (1)(a) Consent, Article 6 (1)(d) Vital interest of the data subject or another natural person, Article 9(2)(a) Consent, Article 9(2)(c ) Vital interests of the data subject where the data subject is physically or legally incapable of giving consent | |
| Special Category Data | Adult service user disability status | To ensure appropriate support is provided | Article 6 (1)(a) Consent, Article 6 (1)(d) Vital interest of the data subject or another natural person, Article 9(2)(a) Consent, Article 9(2)(c ) Vital interests of the data subject where the data subject is physically or legally incapable of giving consent | |
| To provide you with information | Contact Details | Service user [main contact(s)] email address, phone number | To inform you of information relating directly to Camp Mohawk services such as opening times, event details, booking status etc. | Article 6(1)(a) Consent |
| Contact Details | Interested party email address | To provide information via an e-newsletter relating to the activities and finances of Camp Mohawk including events information, fundraising appeals and volunteer appeals | Article 6(1)(a) Consent |
- Storage of personal data
- Our website, registration management system and accounting systems are either EU-based or hosted by companies participating in the EU – U.S. Privacy Shield Framework.
- We use a range of Cloud Service Providers (CSPs) as part of our processing environment. Unless we specifically state otherwise, we are, in respect of all these CSPs, the data controller.
- Our payment processors and banking arrangements are based in the UK
- We operate a data retention policy in respect of all data, whether paper-based or digital and those aspects of it which relate to personal data are contained in our Article 30 declaration.
- Security measures
We have what we believe are appropriate security controls in place to protect personal data.
- Your rights as a data subject
As a data subject whose personal information we hold, you have certain rights. If you wish to exercise any of these rights, please email dataprotectionofficer@campmohawk.org.uk or use the information supplied in the Contact us section below. In order to process your request, we will ask you to provide two valid forms of identification for verification purposes. Your rights are as follows:
- The right to be informed
As a data controller, we are obliged to provide clear and transparent information about our data processing activities. This is provided by this privacy policy and any related communications we may send you. - The right of access
You may request a copy of the personal data we hold about you free of charge. Once we have verified your identity and, if relevant, the authority of any third-party requestor, we will provide access to the personal data we hold about you as well as the following information: - a) The purposes of the processing
b) The categories of personal data concerned
c) The recipients to whom the personal data has been disclosed
d) The retention period or envisioned retention period for that personal data
e) When personal data has been collected from a third party, the source of the personal data - If there are exceptional circumstances that mean we can refuse to provide the information, we will explain them. If requests are frivolous or vexatious, we reserve the right to refuse them. If answering requests is likely to require additional time or occasions unreasonable expense (which you may have to meet), we will inform you.
- The right to rectification
When you believe we hold inaccurate or incomplete personal information about you, you may exercise your right to correct or complete this data. This may be used with the right to restrict processing to make sure that incorrect/incomplete information is not processed until it is corrected. - The right to erasure (the ‘right to be forgotten’)
Where no overriding legal basis or legitimate reason continues to exist for processing personal data, you may request that we delete the personal data. This includes personal data that may have been unlawfully processed. We will take all reasonable steps to ensure erasure. - The right to restrict processing
You may ask us to stop processing your personal data. We will still hold the data, but will not process it any further. This right is an alternative to the right to erasure. If one of the following conditions applies you may exercise the right to restrict processing:
- a) The accuracy of the personal data is contested
b) Processing of the personal data is unlawful
c) We no longer need the personal data for processing but the personal data is required for part of a legal process
d) The right to object has been exercised and processing is restricted pending a decision on the status of the processing
- The right to data portability
You may request your set of personal data be transferred to another controller or processor, provided in a commonly used and machine-readable format. This right is only available if the original processing was on the basis of consent, the processing is by automated means and if the processing is based on the fulfilment of a contractual obligation. - The right to object
You have the right to object to our processing of your data where- Processing is based on legitimate interest;
- Processing is for the purpose of direct marketing;
- Processing is for the purposes of scientific or historic research;
- Processing involves automated decision-making and profiling.
- Contact us
Any comments, questions or suggestions about this privacy policy or our handling of your personal data should be emailed to dataprotectionofficer@campmohawk.org.uk
Alternatively, you can contact us using the following postal address or telephone numbers:
Data Protection Officer
Camp Mohawk – The Woodland Centre Trust
Highfield Lane
Crazies Hill
Wargrave
Berkshire
RG10 8PU
Telephone: +44 (01189) 404045
- Complaints
Should you wish to discuss a complaint, please feel free to contact us using the details provided above. All complaints will be treated in a confidential manner.
Should you feel unsatisfied with our handling of your data, or about any complaint that you have made to us about our handling of your data, you are entitled to escalate your complaint to a supervisory authority within the European Union. For the United Kingdom, this is the Information Commissioner’s Office (ICO), who is also our lead supervisory authority. Its contact information can be found at https://ico.org.uk/global/contact-us/.
If you have any requests concerning your personal information or any queries with regard to these practices, please contact the Data Protection Officer at the following addresses:
E-mail: dataprotectionofficer@campmohawk.org.uk
Vicci Jarvis
Camp Mohawk
Highfield Lane
Crazies Hill
Reading
RG10 8PU
Subject access requests must be submitted in writing to the above.
Links to other websites
Our websites may contain links to other websites that are outside our control and are not covered by our Privacy Statement. If you access other sites using the links provided, the operators of those sites may collect information from you that will be used by them in accordance with their privacy statement, which may differ from ours.
Further information and advice about data protection is available from:
The Office of the Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
T:+44 (0) 01625 545 745
W: ico.org.uk